Services
Program management discipline, from award through closeout.
Project and program management is one of AAHE’s six service areas, not an afterthought attached to training delivery. AAHE can carry a program as the responsible party: design, mobilization, delivery, reporting, and closeout, with the documentation a funder expects existing as the program runs rather than being reconstructed at the end.
What AAHE delivers
Scope
Program design
Structuring a program against the statement of work, the target population, the performance period, and the outcomes the funder is buying.
Implementation
Standing the program up: sequencing, staffing, materials, sites, systems, and the decisions that have to be made before delivery can start.
Project planning
Work breakdown, dependencies, milestones, and the plan the schedule is built from.
Schedule management
Holding the schedule once it is agreed, and surfacing slippage early enough to do something about it.
Stakeholder coordination
Managing the parties a program answers to, which in public sector work routinely includes more than one public body, a funder, community partners, and the participants themselves.
Trainer and vendor coordination
Coordinating the people and suppliers delivering pieces of the scope, and holding them to the same standard as the rest of the program.
Participant management
Intake, rosters, attendance, communication, and the participant records that have to reconcile at closeout.
Budget monitoring
Tracking spend against the budget across the performance period, and flagging variance while it can still be corrected.
Deliverable tracking
Knowing what is owed, when, in what format, and to whom, and evidencing that it was delivered.
Performance reporting
Reporting in the client’s required format and cadence, in a form the funder can defend.
Program closeout
Final reporting, documentation handoff, reconciliation, and the materials the client retains for continued use.
How AAHE delivers under contract
Delivery approach
The same sequence applies whether AAHE holds the contract directly or delivers a defined scope for a prime.
- Requirement review. Review of the statement of work, target population, performance period, deliverables, and reporting expectations, followed by a direct conversation about fit. If AAHE is not the right fit for a requirement, we say so during this step.
- Program design. Curriculum, session structure, participant materials, and delivery schedule built to the requirement and to the population, with the deliverable list and acceptance criteria agreed in writing before delivery starts.
- Mobilization. Trainer and vendor coordination, participant intake and management, site and platform logistics, and confirmation of the reporting format the client and funder require.
- Delivery. Instruction delivered on the agreed schedule, with attendance, participation, and progress captured as the program runs rather than reconstructed afterward.
- Performance reporting. Deliverable tracking, budget monitoring, and performance reporting in the client’s required format and cadence.
- Closeout. Final reporting, documentation handoff, and program closeout, including any materials the client retains for continued use.
Audience
Who this is for
- Government agencies awarding a program rather than a course
- Grant administrators needing a subrecipient that can report
- Prime contractors subcontracting the program management portion of a larger scope
- Workforce organizations and nonprofits running funded programs
- Educational institutions running multi-partner programming
Past performance in this service area
Work performed in project and program management
City of Tampa and East Tampa Community Redevelopment Agency, Teen Leadership and Entrepreneurship Academy. A multi-year academy across seven curriculum domains, carried as a managed program rather than a series of training dates, including participant management and stakeholder coordination across two public bodies.
What the client receives
Deliverables
- A program plan tied to the statement of work
- An agreed deliverable list and acceptance criteria, in writing, before delivery starts
- A managed schedule
- Participant records that reconcile
- Budget tracking across the performance period
- Reporting in the required format and cadence
- A closeout package
Related
Related services
Next step
Start the conversation
Bring a scope, a population, a timeline, or a solicitation, and we will tell you directly whether AAHE is the right fit.
Request Our Capability Statement
Company identifiers, core competencies, past performance, and contract points of contact in the standard one page format.
Discuss a Project
Bring a scope, a population, a timeline, or a solicitation, and we will tell you directly whether AAHE is the right fit.
Partner With AAHE
For primes, agencies, and organizations exploring teaming, subcontracting, or joint delivery.